Call for bid proposals for hosting BlogTalk 2010 / 2011: The International Conference on Social Software
BlogTalk, the International Conference on Social Software, is designed to allow dialogue between practitioners, developers and academics who are involved in the area of social software (blogs, wikis, forums, IM, social networks, microblogging, etc.). As well as a programme of peer-reviewed presentations, BlogTalk features prominent speakers from successful social media companies, research organisations, etc. Typical attendance figures are over 100 people.
The BlogTalk steering committee encourages you to submit a preliminary bid to host the International Conference on Social Software in 2010 or 2011. The annual conference includes a combination of formal talks, workshops, breakout sessions, networking opportunities, and social events. We seek to hold our annual conference in a diverse range of localities (previous countries were Austria, Australia, Ireland and Korea). Each conference involves a working partnership between the BlogTalk steering committee, the host organisers, and a programme committee of expert reviewers.
Conference schedules have typically followed the pattern of having two full days of talks, with interleaved discussion panels, birds of a feather sessions, etc. although each host has flexibility about when to hold certain extra events, or sometimes, whether to hold them at all. We recommend that the dinner event be held on the first night, in the middle of the conference. There is also an option to have a day of workshops prior to the main conference talks, and a welcome reception the night before the main conference.
Each host takes a lead role in gathering sponsorship for its conference. Usually, tickets account for about $15,000 – 20,000 and the host is responsible for raising at least $20,000 - 35,000 in sponsorship. The combined funds go a long way toward making the conference budget manageable. A small portion of the conference budget will also go into a central BlogTalk fund for aiding with publications and future events.
Sponsorship includes the placement of a logo on materials such as the attendee's pack, t-shirts, and the conference website. It may include free registration for two attendees, and a guaranteed slot for a product demo during the conference's demonstrations session. The conference's main event, the dinner, can also be sponsored. As well as a placard at the entrance to the event, the sponsor will be acknowledged on the website, during the programme chair's speeches, and in conference materials.
With your help, the steering committee will also help market the event in a variety of ways, through targeted emails and social media distribution channels.
To be considered as a host for BlogTalk 2010 or BlogTalk 2011, please fill out the attached preliminary bid proposal and return to us (email@example.com) by January 18, 2010. The steering committee will consider all proposals and notify within two weeks of the closing date.
Bid Proposal for BlogTalk 2010 or 2011
Which year are you bidding for (2010 or 2011)?
Proposed Hotel / Venue Name:
Distance from Major Airport (Miles):
Distance from Major Airport (Minutes):
Describe potential keynote speakers you would intend to have speak at the event:
Give details of previous conferences and workshops that you and your team have organised:
Describe available transportation modes and costs between major airport and preferred conference venue hotel (shuttle, taxi, etc.):
Describe the preferred conference venue / hotel's accommodations (lodging and meeting rooms, public areas):
Give details of any possible social events that could be held:
Describe the restaurants, shopping, and night life close to the preferred conference hotel: